To help protect your organization from security breaches, you should adopt internal controls and guidelines like the following:
Protect your machines. Place limits and controls on who has access to your computer systems. Make sure your organization’s computers are running the latest operating system and versions of software, web browser, and anti-virus protection. Check that your anti-virus software is up-to-date and updated automatically.
Keep your computers up-to-date with security fixes by turning on Automatic Updates, and make sure you reboot when prompted. Filter websites and use a good firewall with intrusion prevention. And don’t do your banking from a computer that is used to surf the web – limit which computers can be used to perform online banking.
Protect your password. Never give it to anyone and don’t write it down. Use a secure password manager if you need help keeping track of many passwords.
Teach your employees to be cautious and suspicious, and never take e-mail at face value – especially if it seems urgent or contains threats. These may be phishing attempts designed to trick people into opening a malicious link or attachment. They should know to always check any suspicious or unexpected communications by calling, e-mailing, or going to a website directly instead of clicking any links.
Let us help you limit fraud. Use fraud protection services such as Positive Pay for checks issued and ACH Monitoring Service, including debit and credit blocks for unauthorized ACH entries to your account. Also, use payment templates to prevent unauthorized modifications, and ensure that your payment limits reflect your typical transaction amounts.
Implement dual custody. Adopt dual authorization and/or transaction-based authentication procedures for financial transfers.
Monitor online accounts daily. Actively monitor your online accounts to detect suspicious activities. Immediately contact your customer service group if you notice anything out of the ordinary.